Procurement Planning, Specifications and Tender Management

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Why Attend

Planning is both the most critical and the most challenging phase of any procurement operation. It provides direction towards how the function intends to secure the supply security of the organization. When it comes to bid management, a sound procurement plan will help balance the often-conflicting goals of generating savings and satisfying internal customers. In this course, we provide a thorough explanation on how to approach the planning of procurement objectives and initiatives. We delve into the diﬀerent qualitative and quantitative forecasting techniques as they relate to inventory planning and we demonstrate how diﬀerent vendor integration strategies can be applied to help sustain operations and projects.

Event Date: 25/04/2024 – 27/04/2024

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Overview
Course Outline

Strategic procurement planning
- Setting procurement mission and objectives
- Selection of improvement initiatives
  - Structure
  - Systems
  - Work streams
  - Culture
- Performance measures and targets
- Communication of procurement plan
- Stakeholder engagement
Overview of contracting and tendering
Definition of a contract
Stages in contracting
- Preparation and tendering
- Award and administration
Defining tendering
Purpose of tendering
Alternatives of tendering
Spend category planning
- Spend category profiling
- Spend impact analysis
  - Financial impact
  - Vendor segmentation
- Market risk analysis
  - Value chain analysis
  - SWOT analysis
  - Porter’s five forces
  - Risk heat maps
  - Vendor risk scores
- Category report consolidation
Forecasting and demand planning
- The soft side of forecasting
  - Tetlock’s foxes and hedgehogs
  - Taleb’s black swan
- Principles of demand planning
- Quantitative forecasting techniques
- Qualitative forecasting techniques
Vendor integration
- Vendor prequalification process
- Vendor prequalification criteria
  - Legal criteria
  - Financial criteria
  - Technical criteria
  - Staff criteria
  - HSE criteria
- Service Level Agreements (SLAs)
- Strategic partnering
- Supplier diversity programs
Bid evaluation and selection
- Bid management process
- Bid evaluation criteria
- Scoring systems and protocols
- Selection and award
- Total Cost of Ownership (TCO) for complex purchases