How to conduct Effective Meetings

Rationale

The purpose of this course is to answer the following question.

“How can we have more productive meetings that are Goal focused, well designed, well managed, well prepared and held in the correct frame of mind?”

Meetings need to be seen as both positive and productive. Running Effective Meetings training course trains participants about planning, participating, and concluding successful meetings. Participants will learn how to establish the purpose and agenda of a meeting, facilitate participants’ progress toward the meeting goals, improve their leadership abilities, facilitate situation analysis, brainstorming, and decision making, foster creative thinking, manage conflict among meeting participants. The course activities also cover building positive climate during a meeting and following best practices of verbal and nonverbal communication.

Learning Objectives:

At the end of this session, participants will be able to:

·         define the fundamentals of conducting meetings;

·         list the purpose of meetings;

·         plan meetings;

·         participate effectively in meetings;

·         establish the purpose and agenda for meetings;

·         explain the role of leaders in meetings;

·         eliminate group think in meetings;

·         resolve conflicts in meetings;

·          interpret nonverbal communication in meetings;

·         communicate clearly in meetings;

·         facilitate participants’ progress toward the meeting goals

·         conclude successful meetings

Course Outlines

Fundamentals of effective meetings

·         The purpose of meetings

·         Planning meetings

·         Participating in meetings

·         Closing meetings

Managing meetings

·         The leader’s roles

·         Decisions and ideas

·         Eliminating groupthink

Conflicts, climates, and difficult personalities

·         Resolving conflicts at meetings

·         Meeting climates

Communicating as meeting leaders

·         Communicating clearly

·         Using effective language

Listening effectively and asking questions

·         Improving listening skills

·         Asking effective questions

Communicating nonverbally

·         Nonverbal communication

·         Interpreting nonverbal communication