TENDERING PROCEDURES AND BID EVALUATION

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Why Attend

The overall aim of this course is to provide participants with the knowledge, concepts, and skills needed to perform all tendering tasks. The course covers each step of the tendering processes and procedures as well as the different techniques and approaches used in evaluating the bids.
Participants in this interactive course will learn essential tools and techniques used in analyzing submitted bids including preliminary examination, technical evaluation, and commercial evaluation.

Event Date: 17/05/2023 – 19/05/2023

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Overview
Course Outline

Overview of contracting and tendering
- Definition of a contract
- Stages in contracting
  - Preparation and tendering
  - Award and administration
- Defining tendering
- Purpose of tendering
- Alternatives of tendering
Objectives of tendering
- Tendering process
- Contracting methods
  - Competitive bidding
  - Competitive proposals
  - Reverse auction
- Tendering preparation
  - Identifying requirements
  - Setting scope of work
  - Planning the evaluation process
  - Identifying suppliers
  - Developing tender documents
  - Invitation to tender
  - Terms and conditions
  - Tender briefing
  - Receiving and opening bids
- Commercial and financial consideration
  - Contract pricing, fixed price, cost plus, unit price and measured work
  - Special forms of contracting
  - Payment terms
  - Value for money
  - Whole life costing
  - Most Economically Advantageous Tender (MEAT)
  - Contractor’s strategy
  - Bid and no-bid decision
- Tender evaluation and award
  - Evaluation process
  - Preliminary examination of bids
  - Detailed examination of bids
  - Rating scale
  - Scoring protocol
  - Compliance matrix
  - Technical bid scoring
  - Evaluation report
  - Awarding of contract
  - Post award conference
  - Debriefing unsuccessful bidders
  - Documentation
  - Mistakes and protests