McTimothy Associates

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CORPORATE TRAVELS AND PROTOCOL MANAGEMENT

Why Attend

For most companies, travel is the second-largest controllable expense. To control your expense, you must know how to manage travel spending. The Fundamentals of Business Travel Management.

This course is designed as a guide to the primary components of managed travel. Attendees will learn how each component intersects with the required competencies and skill sets needed in business travel management. The Fundamentals course teaches participants to maximize cost containment, improve efficiency and create a managed travel culture in a company. Attendees will hear expert course facilitators on the subjects of travel safety and security travel spending trends and benchmark metrics.

An overview of business travel technology will be included along with a comprehensive discussion on travel policy, savings opportunities, and calculating the ROI of a managed travel program.

Designed as a guide to the key facets of managed travel, the Fundamentals curriculum includes the full range of basics — safety, policy, trends, performance, and more. Through this course, participants gain a career boost and a better understanding of business travel management.

$ 256.98

Event Date: 12/10/2022 – 14/10/2022

Total:

More Dates

02/05/2024 – 04/05/2024

Price: $ 195.53

03/07/2024 – 05/07/2024

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24/10/2024 – 26/10/2024

Price: $ 195.53

Key Coverage Areas: 

DAY 1

  • The right documents, at the right time, in the right place
  • Organizing passports, processing visas, and overcoming the complexities and problems
  • Compliance with entry requirements and immigration rules
  • Ensuring the health, safety, and security of staff and visitors
  • Booking tickets; timetables; time differences; holidays; cancellations
  • Airport procedures, requirements, and duties
  • Accommodation and international travel requirements
  • Factors to choose and book the most appropriate hotel and rooms
  • Customer and protocol requirements; preferred hotels list; change in plans; families
  • Car transport; tolls; parking; rental; security; motorcades
  • Meeting the demands of business travel: payment methods and exchange rates
  • Methods to research all possible options and prioritize the best Exhibitions, conferences, visits, and events – nationally and internationally
  • Planning and organizing events, conferences, and visits
  • Organizing, exhibiting at, or attending exhibitions
  • Trade visits and the protocol for them
  • Greeting foreign dignitaries, flying flags correctly, and meeting expectations
  • Order of precedence for official ceremonies

DAY 2

  • Analyzing the factors of Logistics
  • Earn Value Logistics Systems
  • Strategic Forecasting techniques
  • Tactical/Departmental Forecasting techniques
  • Operations Forecasting techniques
  • Logistics stakeholders Management
  • Travels Stakeholders planning
  • Travels Stakeholders Prioritization
  • Travels Stakeholder’s optimization
  • Power/Interest Grid Matrix as a tool
  • E-Travels and bookings using any kind of ERP (Enterprise Resource Planner)

DAY 3

  • Travels/Logistics Risk Management
  • Logistics Risk Auditing
  • Logistics Risk Prioritization and Categorization
  • Logistics Performance Management
  • Harmonizing the goals of the different channel members Budgeting and cost control
  • Budgeting accurately and meaningfully
  • Monitoring authorization, approvals, expenditure, allowances, expenses, and receipts
  • Cost control for ensuring that expenses are legitimate
  • Cancellations, claims, reimbursements, hospitality
  • Insurance that is robust, appropriate, and up-to-date
  • Types of channel conflict management
  • Analyzing Channel gaps
  • Effective tools to address gaps
  • Third Party Travels Management
  • Developing a 3PL and 4PL Travels Agency Performance System

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